PFG Meeting Minutes: June 2019
Minutes of the Parent Fundraising Committee
June 3, 2019 | 7 pm
Attendance: Ricci-lee D, Katy S, Rhonda S, Andrea S, Giorgia Q, Pat S, Melissa G.
1.0 OPENING PRAYER
2.0 APPROVAL OF AGENDA
Rhonda moves to approve; Ricci-Lee seconds
3.0 APPROVAL OF MINUTES
Rhonda moves to approve; Andrea seconds
4.0 MONTE CARLO
$9,000 revenue vs. $11,000 last year
Ticket price was up to $30; in hindsight they should have been kept to $25 – reduced revenue was mostly due to loss of ticket sale
46 comp tickets; 8 free tickets to the parish
Food was great; event was really well run
Not enough volunteers to clean up after the event; need more follow-up to ensure enough volunteers sign up
Some of the décor was hard to put up and take down
CWL ladies were great to help us manage the kitchen
5.0 WALKATHON
just over $17,000 was raised; expenses still coming in, so we don’t’ have net revenu
6.0 SPRING SALAD
Good evening, well organized; speaker delivered a strong message
7.0 NOVEMBERFEST
Date to be confirmed either November 9th or November 23rd.
Need to give the Band the final date
Will take place in the gym for one more year, to ensure we work out all the organizational kinks
8.0 2019/2020 EVENT DATES
Christmas breakfast with Santa – Giorgia to lead the team
Trivia Night, January 18th – need to talk to Martin G
Montecarlo – February 22nd
Spring Salad – April 18th
Walkathon – May 15th
Family dance party – something to consider in the future, not this upcoming year
Family Feud Night, – Sara K’s idea but she can’t run the event. Andrea will approach her again, but if she is not ready to take this on, we will scratch it.
Carnival night as part of Welcome Back BBQ: too hard to organize over the summer; let’s do it at the end of the school year in collaboration with the Parish, KoC and CWL
9.0 OTHER
Uniform swap or 2nd hand sales:
will go in parents survey to gauge interest.
Will ask someone to manage inventory and sales.
We should order some branded St. Mary’s clothing for adults, like PEC did a few years back: good advertising for the school at events, etc.
Can we get more use out of Walkathon sponsored t-shirts: can they be allowed as part of the uniform in the month of May?
10.0 CLOSING PRAYER
NEXT MEETING DATE: AUGUST