PFG Meeting Minutes: December 2018
Minutes of the Parent Fundraising Committee
December 3rd 2018 | 7 pm
Attendance: Katy, Rhonda, Giorgia, Alison, Ricci Lee, Jenna, Martin, Therese
1.0 OPENING PRAYER
2.0 APPROVAL OF AGENDA
Alison moves to approve; Rhonda seconds. PASSED
3.0 APPROVAL OF MINUTES
Minutes of November 5th were approved as amended. Ricci Lee approves, Martin seconds. PASSED
4.0 Movie Night - Jan 11th
Movie selected: The Incredibles 2
Cotton Candy instead of candy bags
5.0 Trivia Night - Jan 19th
Going ahead with “Decades” theme again. Appetizers will be served.
Alison and Therese to take care of food.
Discussion: Should we take a year off Monte Carlo in 2019 and do a big Trivia Night and use those sponsorships towards Trivia Night vs. Monte Carlo (similar to SJB’s)?
Invite companies and sponsors to compete, have a trophy engraved.
Instead of Trivia, maybe a Gala Dinner instead?
Conversation to be continued for next year’s review.
6.0 Pub Night - Feb 23rd
Dukes seems to be the place where most teams make the most profits from 50/50.
Friendly Mike’s has a karaoke night, which would be fun.
The Well at the Casino also as an option with a live band.
Need to do some research.
Ricci Lee will be the organizer
7.0 Spring Salad - April 26th
Carrie Durflinger and Crissy Buckle are the organizers.
Katy to touch base with Crissy at school and see if anything is needed.
8.0 Monte Carlo - May 11th
Coralee is the organizer. She is looking for a sub-committee to help with coordination: Martin/Ricci Lee/Jenna/Martin – volunteered to help
Call for school volunteers to go out in January
Food will need to be improved. Proper snacks, like ribs or wings, chips, pretzels, cheese & cracker platters, etc.
9.0 Epicure Fundraiser
One representative keeps contacting re: having a fundraiser: Thanks but no thanks.
10.0 Excel Martial Arts Fundraiser
Owner is willing to come and teach all grades for a day.
The school can sell 30 passes for 1 month trial at $20. All funds would go to the school. Gym gets advertising and kids going to try with potential retention.
Self-defense / anti bullying strategies workshop:
Giorgia to forward info to Katy
11.0 St. Mary’s Night with the Chiefs
Katy met with Barry Douglas, President and Director of Business Development for the Chiefs.
St. Mary’s can host one of their events: Jan 12th, Jan 25th, Feb 17th. Preferred date would be Sunday, February 17th at 2:00 pm.
Drop the puck
Sing national anthem
Sell tickets and get a portion back
Sell donuts or other goodies not sold onsite already
Have a promotional table for the school in the concourse
Bell the mascot can participate in one of our events like Walkathon
Kids Who Can should be promoted: need to show how St. Mary’s helps the community
Need to purchase retractable banner: Therese to speak with Tracy Wulder re: printing graphics.
Martin to design
12.0 Cotton Candy Machine
Need to decide on booking system and management:
Katy to post volunteer opportunity on SignUp
Giorgia to create a one pager instruction sheet
13.0 Christmas 2019 Ideas
Breakfast with Santa idea was discussed:
Knights could arrange a pancake breakfast
Kids choir could sign carols
Professional photo with Santa on stage: need to recruit a senior parishioner with real beard and belly :)
Can we get an inventory of computer/tablets and what grades are using them?
Smartboards – is this a yearly lease? Are they being used to their full capability? What teacher are using them, considering this year’s staff changes. Will we need more in the near future?
Rhonda to ask again
NEXT MEETING DATE: MONDAY, JANUARY 7th IN THE STAFF ROOM