Minutes of the Parent Fundraising Committee

December 3rd 2018 | 7 pm
Attendance: Katy, Rhonda, Giorgia, Alison, Ricci Lee, Jenna, Martin, Therese

1.0 OPENING PRAYER

2.0 APPROVAL OF AGENDA
Alison moves to approve; Rhonda seconds. PASSED

3.0 APPROVAL OF MINUTES
Minutes of November 5th were approved as amended. Ricci Lee approves, Martin seconds. PASSED

4.0 Movie Night - Jan 11th

• Movie selected: The Incredibles 2

• Cotton Candy instead of candy bags

5.0 Trivia Night - Jan 19th

Going ahead with “Decades” theme again. Appetizers will be served.

• Alison and Therese to take care of food.

Discussion: Should we take a year off Monte Carlo in 2019 and do a big Trivia Night and use those sponsorships towards Trivia Night vs. Monte Carlo (similar to SJB’s)?

• Invite companies and sponsors to compete, have a trophy engraved.

• Instead of Trivia, maybe a Gala Dinner instead?

  • Conversation to be continued for next year’s review.

6.0 Pub Night - Feb 23rd

Dukes seems to be the place where most teams make the most profits from 50/50.

Friendly Mike’s has a karaoke night, which would be fun.

The Well at the Casino also as an option with a live band.

• Need to do some research.

• Ricci Lee will be the organizer

7.0 Spring Salad - April 26th

Carrie Durflinger and Crissy Buckle are the organizers.  

• Katy to touch base with Crissy at school and see if anything is needed.  

8.0 Monte Carlo - May 11th

• Coralee is the organizer. She is looking for a sub-committee to help with coordination: Martin/Ricci Lee/Jenna/Martin – volunteered to help

• Call for school volunteers to go out in January

• Food will need to be improved. Proper snacks, like ribs or wings, chips, pretzels, cheese & cracker platters, etc.

9.0 Epicure Fundraiser

• One representative keeps contacting re: having a fundraiser: Thanks but no thanks.

10.0 Excel Martial Arts Fundraiser

• Owner is willing to come and teach all grades for a day.

• The school can sell 30 passes for 1 month trial at $20. All funds would go to the school. Gym gets advertising and kids going to try with potential retention.

• Self-defense / anti bullying strategies workshop:

  • Giorgia to forward info to Katy

11.0 St. Mary’s Night with the Chiefs

• Katy met with Barry Douglas, President and Director of Business Development for the Chiefs.

• St. Mary’s can host one of their events: Jan 12th, Jan 25th, Feb 17th. Preferred date would be Sunday, February 17th at 2:00 pm.

• Drop the puck

• Sing national anthem

• Sell tickets and get a portion back

• Sell donuts or other goodies not sold onsite already

• Have a promotional table for the school in the concourse

• Bell the mascot can participate in one of our events like Walkathon

• Kids Who Can should be promoted: need to show how St. Mary’s helps the community

• Art display

  • Need to purchase retractable banner: Therese to speak with Tracy Wulder re: printing graphics.

  • Martin to design

  • NEED SWAG

12.0 Cotton Candy Machine

• Need to decide on booking system and management:

  • Katy to post volunteer opportunity on SignUp

  • Giorgia to create a one pager instruction sheet

13.0 Christmas 2019 Ideas

• Breakfast with Santa idea was discussed:

  • Knights could arrange a pancake breakfast

  • Kids choir could sign carols

  • Professional photo with Santa on stage: need to recruit a senior parishioner with real beard and belly :)

OUTSTANDING BUSINESS

• Can we get an inventory of computer/tablets and what grades are using them?

• Smartboards – is this a yearly lease? Are they being used to their full capability? What teacher are using them, considering this year’s staff changes. Will we need more in the near future?

  • Rhonda to ask again

NEXT MEETING DATE: MONDAY, JANUARY 7th IN THE STAFF ROOM